Senior Administrative Assistant

Senior Administrative Assistant

Requirements

• Associates degree
• 10+ years of experience as an Executive Assistant including support of HR senior leadership and/or C-suite executives.

Responsibilities

• Manage and optimize calendars: Efficiently schedule meetings, global travel, and key events, ensuring optimal time management and prioritization.
• Oversee communication flow: Handle incoming communication, prioritize requests, and ensure timely follow-up to maintain smooth operations.
• Maintain dynamic schedules: Adjust meeting and conference schedules based on evolving priorities to ensure seamless coordination.
• Coordinate travel arrangements: Organize domestic and international travel, including detailed meeting and travel itineraries, to support executive needs.
• Manage logistical arrangements: Oversee logistical details for leadership meetings to guarantee flawless execution.
• Analyze complex information requests: Handle information requests with the highest level of confidentiality and professionalism.
• Interface professionally: Engage with all levels of the organization and external stakeholders in a professional and effective manner.
• Serve as a key liaison between the HR Executive team and internal/external stakeholders.
• Manage high-level communications, ensuring a professional and consistent professional presence.
• Plan and execute HR-related events, leadership summits, and key business engagements.
• Foster strong relationships with HR leadership, cross-functional teams, and external partners.
• Develop and implement efficient administrative processes to enhance workflow and productivity.
• Handle expense reporting, procurement requests, and vendor management as needed.
• Manage special assignments and confidential projects with a high level of discretion and professionalism.

Preferred Qualifications

• Bachelor’s degree preferred (HR, Business Administration, or related field).
• Technical Proficiency: Strong Microsoft Office (Outlook, PowerPoint, Excel, Word), virtual collaboration tools (Zoom, Teams)
• Confidentiality: Proven ability to handle sensitive information with discretion.
• Communication: Excellent written and verbal communication skills with a strong attention to detail.
• Problem-Solving: Ability to anticipate needs, troubleshoot issues, and proactively support executive priorities.
• Time Management: Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.