Senior Administrative Assistant
| Company | Vestmark |
|---|---|
| Location | Wakefield, MA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Associate’s |
| Experience Level | Senior |
Requirements
- 3+ years of administrative assistance experience
- Associate’s degree required, bachelor’s preferred
- Expert-level experience with Microsoft Office, specifically Outlook, Word and PowerPoint
Responsibilities
- Calendar management (through Microsoft Outlook) primarily for the CEO and for several Executive team members which includes scheduling, prioritizing and managing conflicting priorities.
- Coordinate internal and external executive-level meetings, being responsible for meeting planning, organization, scheduling, booking conference rooms, catering and distributing meeting materials.
- Facilitate quarterly Board of Directors meetings and related logistics.
- Support the CEO and Chief People Officer to plan and organize quarterly team meetings.
- Support the Chief People Office as a program manager for the company’s Employee Engagement program, in partnership with the human resources team.
- Assist the Talent Acquisition team to schedule executive-level candidates for interviews.
- Process travel and expense reports for Executives using the Travel & Expense system.
- Main point of contact between Executives and with employees/clients.
- Respond promptly to Executives’ queries, assessing their needs and suggesting effective solutions.
- Draft and design presentations and reports using Microsoft Office Suite, particularly with PowerPoint, Word and Excel
- Work on various projects in collaboration with other supporting members of cross-functional teams
- Other duties as assigned
Preferred Qualifications
-
No preferred qualifications provided.