Senior Administrative Staff Coordinator

Senior Administrative Staff Coordinator

Requirements

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Prior experience with meeting coordination and logistics.
• U.S. citizenship is required, as only U.S. citizens are authorized to access the financial management system due to government contractual requirements.

Responsibilities

• Provide support to the SBU Accounting Assistant Controller: Calendar management, Meeting and training support, Travel arrangements, Expense reports, Organizational Chart Updates, Issue Communications on behalf of director, Help plan department and staff events, Prepare presentations/charts as required, Ad hoc support for PD&P staff and personnel, Gathers, compiles and reports on information requested, Ad hoc support for SBU Accounting leaders and staff.
• Provide support to other Accounting Senior Directors and teams: Schedule meetings, Travel and expenses, Room reservations and invites for onsite group meetings/events, Provide vacation coverage and support to the Controller administrative assistant.
• Performs normal office functions such as setting up and maintaining documents/files, arranging meetings, catering, requesting office and IT supplies, making proper referrals, and sending, receiving, referring, and answering emails.
• Support approvals processing for policy requirements and document retention.
• Support onboarding new employees into Accounting group.
• Answer questions relating to office operations and established policies and procedures.
• Working independently on special assignments, handling of confidential documents/information, and other administrative duties.

Preferred Qualifications

• Previous Administrative or Office Support Experience: prior experience in roles involving general administrative or office support tasks.
• Concur Travel & Expense Software
• Microsoft Office
• Aerospace industry experience.