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Senior Executive Assistant
| Company | ICW Group |
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| Location | San Diego, CA, USA |
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| Salary | $78678.61 – $132686.15 |
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| Type | Full-Time |
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| Degrees | Associate’s |
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| Experience Level | Senior |
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Requirements
- Associate’s degree from a two-year college or university preferred in Business Administration or related field.
- Minimum 5 years of executive-level administrative experience required.
Responsibilities
- Manages executive calendars, visitors and meetings.
- Schedules meetings and appointments for all assigned executives considering appropriateness of executive presence and ensuring adequate time to cover subject material.
- Monitors executive calendars to ensure sufficient time is booked between appointments and for ‘desk time’ to maximize executive’s efficiency and convenience.
- Coordinates meeting arrangements including location, refreshments, A/V and other logistics.
- Prepares for visitors by providing any relevant information to executive as needed in advance of appointment.
- Schedules travel for executives or others as requested.
- Prepares draft itinerary and finalizes with executive approval.
- Makes travel reservations ensuring executive preferences and ease of travel are maximized.
- Gathers materials, as necessary, to prepare executive for travel and provides in advance of trip.
- Regularly checks via phone and/or email with travelers to ensure expectations are met, resolve problems, make changes, etc. across all travel days.
- Reconciles all travel expenses, prepares expense reports and submits on a timely basis.
- Provides confidential project management for executive initiatives and projects.
- Manages projects and initiatives using executive SharePoint site.
- Tracks project progress, assignments, and timelines.
- Prepares documents, reports and presentations at the direction of the executives.
Preferred Qualifications
- Project management or other related Administrative certifications preferred.
