Senior Facilities Coordinator

Senior Facilities Coordinator

Requirements

• High school/GED + 2 years Biopharmaceutical manufacturing plant, Mechanical Maintenance, Facilities/Utilities Operations, or Engineering experience or military experience OR
• Associate’s + 6 months Biopharmaceutical manufacturing plant, Mechanical Maintenance, Facilities/Utilities Operations, or Engineering experience or military experience OR
• Bachelor’s

Responsibilities

• Support logistics and overall coordination within the department and with project team
• Ability to support end to end process for the creation of the Master Maintenance Packages including, but not limited to:
• Commissioning documentation
• Asset Creation / Preventive Maintenance Creation / Job plan creation and overall ownership of systems
• Day to day management of communication and any other tasks/projects assigned as per Facilities Sr. manager’s request.
• Collaborate with peers to streamline or construct Workflows/Business Practices
• Act as a liaison between various departments/collaborators by providing reports and data analysis.
• Be responsible for verifying analytical data and revising and/or auditing various documents.
• Ensure consistent and accurate reporting
• SharePoint portals, Smartsheet’s, and workflow design and management
• Conduct meetings and/or facilitate meetings.
• Create complex presentation materials and spreadsheets.
• Make recommendations and solutions to issues encountered and/or problem solve to address countermeasure when assigned
• Provide technical writing support for cross functional groups within the Facilities Services department and Facilities & Engineering organizations
• Manage workflows, prioritization schedule, and approval process for SOP development (CDOCS) as requested by Manager
• Support the team with Training Management
• Manage KPI Reporting for Facilities Team
• Collaborate with integrated facilities management team and craft groups to schedule maintenance activities as required to support site operations
• Support maintenance activities to allow efficient labor utilization of F&E crafts while minimizing the interruption to customer operations. Identify and coordinate contractor resources as needed to effectively complete tasks
• Assist with Procurement and Invoicing for the department
• Data verification of GMP information for pest control compliance
• Day to day management of communication and any other tasks/projects assigned as per manager’s request.

Preferred Qualifications

• Experience with regulated environments (i.e., cGMP, OSHA, EPA) including detailed understanding of current Good Manufacturing Practices
• Strong customer service skills, written and verbal communication skills, and the ability to work with minimal direction
• Demonstrated ability to function within cross-functional teams and embrace a team-based culture
• Ability to utilize Microsoft Excel, Word, PowerPoint, SharePoint, Smartsheet, and various database querying tools
• Good understanding of CMMS systems (Maximo, SAP, Blue Mountain, ETC.)
• Familiar with Root Cause Analysis and LEAN methodology
• Excellent oral and written communication, facilitation, organizational and planning skills
• Proactive, self-starter with the ability to take on several projects at one time
• Strong customer service skills.
• Ability to lead change.
• Ability to lead a team.
• Strong computer literacy
• Advanced word processing, presentation and spreadsheet application skills
• Presentation and spreadsheet application Skills
• Must have strong organizational skills and be able to manage multiple projects at one time.
• Must demonstrate the ability to prioritize and meet deadlines
• Excellent communication skills, both written and verbal
• Independently understand, follow and implement complex instructions
• Ability to interface effectively with all-levels
• Ability to use good judgment in making decisions
• Demonstrated ability in managing projects, problem solving, and providing solutions
• Project Management Skills