Senior Facilities Specialist – Vendor Management

Senior Facilities Specialist – Vendor Management

Requirements

• 5+ years’ relevant experience preferably within Real Estate and Facilities at a corporate level.
• Bachelor’s degree in facilities management, business management, technical facilities, or a similar field preferred.
• Ability to travel up to 20% of the time.
• Ability to handle multiple priorities in a fast-paced environment.
• Exceptional ability in Communication, Organizing, Group Problem Solving, Teamwork, Relationship Building, Time Management and Communication both written and verbally.
• Ability to engage optimally with partners at all levels, internal and external, including the Executive Leadership Team, and act as a strategic advisor.

Responsibilities

• Serve as a high-level subject matter authority in a specialized area of Facilities Management, providing strategic insight, sophisticated analysis and technical expertise to enhance operational efficiency.
• Develop and lead quarterly business reviews (QBRs) with vendors, ensuring accountability, service visibility, and aligning critical metrics and evolving business needs.
• Partner with Regional Field Support, Sourcing and Legal teams to support vendor contract lifecycle management, including onboarding, compliance tracking, and performance enforcement.
• Support initiatives through data, process optimization and vendor performance management.
• Monitor and lead budgets, capital planning, financial reports, vendor contracts, expenditures, and purchase orders related to facility operations, ensuring cost control and alignment with company objectives.
• Prepare and deliver reports, including key metrics and periodic reviews of all facility activities, to support strategic decision-making and ensure alignment with company goals.
• Act as a trusted advisor to internal partners, including executives and teams, by providing strategic recommendations and insight into Facilities Management standard processes.
• Lead all aspects of vendor management, including reviewing contracts, ensuring service level agreements (SLAs) are met, and verifying the accuracy of completed work and proposals.
• Ensure consistent and high-quality delivery of facility services, including maintenance, operational support, safety, and compliance.
• Maintain strict adherence to company compliance standards, as well as Health, Safety, and Environment (HSE) policies and procedures.
• Leverage data and analytics to enhance service delivery, equipment reliability, and operational performance.
• Identify and implement standard methodologies for cost reduction, operational improvement, and long-term facility planning.
• Perform additional duties and responsibilities as assigned by leadership.

Preferred Qualifications

• Bachelor’s degree in facilities management, business management, technical facilities, or a similar field preferred.