Senior Grants Specialists – Pediatrics Central Administration

Senior Grants Specialists – Pediatrics Central Administration

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (3 Years)

Responsibilities

• Performs pre-award job duties in response to specific proposal guidelines and terms and conditions for more complex proposals, such as program projects, ARPA-H, DOD, DOE applications with minimal guidance.
• Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents online, as needed.
• May coordinate the submission, work with PI to prepare budget, obtain pricing quotes from other departments.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
• Serves as a liaison between the Chair, Faculty, and Department Administrators.
• Stays current on federal and university developments regarding research administration and complex regulations.
• Obtains PI and institutional signatures for proposal submissions.
• Initiates subaward setup through SUBS system (new process/system).
• Uploads pre-award documents and hands it off to Post-award to enter fund number.
• Coordinates with the pre-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
• Manages reviews of more complex notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
• Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
• Oversees and coordinates the proper transfer of PI grants and contracts into WashU.
• Coordinates the necessary support with internal and external requests for complex grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
• Assists with analysis of online database of grants submitted, awarded, rejected, etc. metrics and funding trends.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Manages and monitors complex sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Manages subawards, including, receiving the subaward invoice, reviewing and forwarding to PI for approval.
• Checks for accuracy and provides complex troubleshooting error resolutions/solutions for fund profile setups and financial reports.
• Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, prior approvals, no cost extensions, equipment purchase, and budget reallocation requests).
• Serves as internal liaison and grant content representative with SPA to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
• Ensures that human and animal study protocols are associated with the applicable proposal or award.
• Obtains documentation on participation of foreign nationals on research projects.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Prepares monthly financial reports on complex research accounts and distribute/discuss with PIs and senior leadership.
• Assists DA in reconciling funds and monitoring spending levels, overdrafts, and cost sharing commitments. Processes budget adjustments on expense categories as needed.
• Reconciles payroll against grant funds and assist with sourcing and payroll adjustments.
• Obtains signatures and forwards grant/contract financial status reports to PI and senior leadership.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Oversees and coordinates the proper transfer of PI grants and contracts from WashU to new institutions or new departments.
• May prepare and submit invoices according to final executed contract, track receipt of checks from sponsor and ensure they are deposited in correct fund.
• May be responsible for Center and/or Core Grant duties:
• Manages Cores and Subcores, program income, bridge/seed and institutional funds. Provides monthly financial reports to the Program Director and Core/Subcore Directors. Serves as financial resource for the entire Center.
• Performs data gathering, analysis and reports for the Cores/Subcores and forecasts anticipated annual expenses and program income.
• Prepares, sends, and monitors invoices for services performed by the Cores. In addition, reconciles the service funds each month.
• Assists in the preparation of all financial and summary information, including investigators, grants, publications and Core use, for the Director/Associate Director meetings, annual progress report and renewal.
• Performs role as liaison for Program Director and Program Manager in communicating policies and procedures to Center Investigators, Core/Subcore Directors, Administrators and Staff in daily operations directly related to the research associated with the Center.
• Participates in Center-related meetings and symposiums.
• Serves as responsible for closure of complex sponsored projects accounts.
• Submits final progress report and invention statement (if applicable) to the appropriate agency.
• Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports.

Preferred Qualifications

• Knowledge of S2S, Research Management System (RMS and SUBS system).
• Knowledge of Workday.
• Knowledge agency guidelines.
• Accounting Processes
• Adobe Acrobat
• Analytical Thinking
• Computerized Accounting
• Computer Literacy
• Deadline Management
• Grant Administration
• IBM Cognos Analytics
• Interpersonal Communication
• Learning New Technologies
• Maintaining Composure
• Microsoft Office
• Oral Communications
• Supervisory Management
• Written Communication