Senior Manager – Event Planning

Senior Manager – Event Planning

Requirements

• PhD with 2 years of relevant experience
• MS/MA or MBA with 6+ years of relevant experience
• BS/BA with 8+ years of relevant experience
• US experience required
• Ability to travel approximately 25% of time, domestically

Responsibilities

• Lead the strategy and implementation of US Commercial Congresses and other type of engagements
• Collaborate with cross-functional partners to ensure timely decisions and alignment
• Successfully partner with Legal, Business Conduct, Finance, and other cross functional partners to ensure all congress engagements are compliant according to pharma guidelines
• Lead the planning and coordination of commercial events at congresses encompassing exhibits, sponsorships, ancillary meetings, advisory boards, etc.
• Implement congress strategy, recommending platforms and building systems, defining measures of success, and recommending appropriate congresses to execute in person or virtually to meet business objectives and ensure business fiscal responsibility
• Communicate with Commercial Leadership and business partners to ensure congress strategy and objectives are clearly defined and logistics are planned accordingly
• Collaborates with the businesses on the development of congress plans, communications, and execution of programs
• Own the management of external congress planning agencies and vendors
• Establish timelines and enforce deadlines to ensure efficient planning and execution
• Create and analyze attendee feedback surveys and lead post-program debriefs to improve the congress experience
• Evaluate process standard operating procedures and recommend improvements to ensure the highest level of operational efficiency for the department
• Responsible for forecasting, negotiating, and reconciling all congress related expenses at the event level and within respective workstream
• Foster strong working relationship with relevant industry professional organizations to maintain industry standards for Gilead Sciences

Preferred Qualifications

• Ability to interact at all levels of organization
• Strong experience in meeting and events planning and/or operations
• Experience in congresses within virtual environment
• Demonstrated experience managing meeting and event planning and vendors
• Management experience leading and developing a high performing team
• Strong communication and analytical skills are required
• Must have strong verbal, written, and interpersonal skills to interact with, focus, resolve conflict, and drive consensus among cross-functional teams
• Strong platform skills (i.e. speaking, executive presence during presentations)
• Ability to work with and coordinate demands from multiple internal stakeholders
• Pharma/biotech industry experience with a Certified Meeting Professional (CMP), Certificate in Meeting Management (CMM), and/or Certified Trade Show Marketer (CTSM) Certification preferred
• Experience / Strong understanding of Pharma Guidelines, Sunshine Act Reporting as well as Regulatory and Compliance Guidelines preferred