Senior Office Associate – Product Design Engineering

Senior Office Associate – Product Design Engineering

Requirements

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Excellent written and verbal communication skills.

Responsibilities

• Print and maintain revisions of check sheets for each production line.
• Scan and save all check sheets monthly.
• Assign and process policies, FMEA, and PCS documents.
• Update databases for approval structures and levels.
• Lead and coordinate the Christmas Holiday Giving Event.
• Complete birth announcements, illness, and death notifications for flower distribution.
• Maintain the Division Library books for associate check-out.
• Coordinate retirement and farewell events.
• Process monthly LPA audits from leaders and maintain LPA documents.
• Manage break room 5S and office pantry clean-out.
• Handle facilities work orders for cleaning or maintenance needs.
• Manage pool vehicle maintenance, including oil changes, cleaning, and tire maintenance.
• Provide daily support for print/copy/plot/shred tasks and recycle toner cartridges.
• Manage company PCard, including obtaining receipts, tracking charges, and reconciling charges monthly.
• Provide support for Fastenal/Cintas.
• Prepare and distribute the Division Weekly News.

Preferred Qualifications

• Competent level of experience using Microsoft Word, Excel and PowerPoint
• Good written and oral communication skills
• Ability to collect and summarize data
• Strong attention to detail
• Strong organizational and time management skills
• Demonstrated ability to work with computer software