Senior Support Assistant

Senior Support Assistant

Requirements

• Associates or Bachelor’s degree
• 3-5 years of office experience in a construction-related field
• Or equivalent combination of education and experience
• Strong communication (written and verbal) are required
• Exceptional organizational skills to ensure regular deadlines are met and content is accurate
• Scheduling, time management, and travel logistics
• Must be Proficient Microsoft Office (Excel, Word, PowerPoint, Outlook) and Teams
• Works well with others in a positive team environment!

Responsibilities

• Positive demeanor and can-do attitude that sets the tone for the office
• Welcoming and coordinating office visitors and guests
• Monitoring, maintaining, and ordering office and project supplies
• Organizing and coordinating internal and external company meetings and events as well as managing conference room usage/scheduling
• Managing and organizing, set up, and take down of internal Company postings and decor
• Maintaining, preparing, and timely submission of expense reports electronically
• Office and/or project administrative support
• Business development, presentation, and accounting support assignments
• Preparation of business unit financial, PowerPoint, operations, and/or business development reports for submittal/upload to corporate and/or internal systems
• Coordinate/update project(s) and company information for community relations or marketing purposes
• Coordinate and monitor project updates for business development purposes
• Lead, organize, and participate in community volunteer, client, and Gilbane Peer Group/Employee Resource Group (ERGs) events.
• Involvement and support of Division-related activities as requested
• Lead new employee orientation and onboarding with HR
• Successfully complete critical aspects of deliverables with a hands‐on approach, including drafting letters, personal correspondence, and other tasks that benefit the business unit.
• Maintain office leadership appointment schedules by planning and scheduling meetings, conferences, and travel; review calendars on a weekly basis for planning time accordingly and keep business leadership informed of upcoming commitments and responsibilities and follow up appropriately.
• Maintain company and customer confidence and protect operations by keeping information confidential.
• Prepare reports by collecting and analyzing information.
• Some early morning, evening, and weekend work may be required with manager’s approval
• May serve as Learning Coordinator responsible for working with BL/Department Heads and HR to determine annual training needs.
• Create training schedules for BU/departments and communicate scheduled company training opportunities to employees to encourage participation.
• Organize and execute training, including scheduling, sending reminders, providing facilitator with necessary training materials, and ordering/organizing catering.

Preferred Qualifications

No preferred qualifications provided.