Specialist – Global Procurement – Fleet

Specialist – Global Procurement – Fleet

Requirements

• Associate’s or Bachelor’s Degree
• Prior experience in administering a fleet program; preferably global in scope
• Proficiency in Microsoft Office Suite: Specifically Excel, for handling spreadsheets, data analysis, VLOOKUP, pivot tables, and report generation
• Ability to handle sensitive information with integrity and confidentiality

Responsibilities

• Assisting administration of Regeneron’s North American fleet and mobility programs (field and sites – 1,400+ vehicles)
• Manage the day-to-day relationships and operations, by collaborating and liaising with external partners (i.e., Fleet Management Company, Maintenance, Insurance, Moving, Storage, etc.) and internal partners (i.e., Field Operations, Sales, HR, EHS, etc.) for all fleet related questions and issues
• Monitor and track new vehicle orders and deliveries
• Assist with reassignment of unassigned vehicles (request transportation, storage, tracking, critical issue, etc.)
• Partner with customers to ensure smooth on-boarding and off-boarding of drivers and assist with vehicle assignments for new drivers
• Assist with processing and audit of monthly invoices
• Oversee administration and escalation of parking and toll violations
• Set-up Payroll deductions with Payroll when new drivers are added and audit quarterly
• Request and follow up on state specific forms and documents required for MVR checks
• Manage auto claims tracking, reporting, and assign training as appropriate
• Participate as team member on the Regeneron Fleet Team/Accident Review Committee (scheduling meetings, distribute agendas, document meeting minutes and follow-up on action items)
• Manage and follow up on required Fleet training
• Driver Communications, reminders follow-ups and newsletter articles
• Update employee terminations – schedule vehicle dispositions and submit documentation
• Distribute annual personal mileage reporting reminders
• Manage and triage phone calls, emails and incoming mail, solving routine fleet customer service-related issues/problems with drivers and/or suppliers, or call out when required
• Manage the shared corporate fleet email inboxes/site
• Pull ad hoc reports and analyze data using excel (i.e. – vlookups, pivot tables, etc.)
• Assist with preparation of Powerpoint presentations for leadership and key partners
• Provide assistance and support to EMEA Fleet Manager

Preferred Qualifications

• Three years’ experience with administering a fleet program is preferred