Sr. Associate – Administrative Services-GMSA Immunology Team
| Company | MSD |
|---|---|
| Location | North Wales, PA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Senior, Expert or higher |
Requirements
- HS Diploma
- 8+ years of administrative assistant experience
- 3+ years executive administrative experience supporting senior executives (Senior Director, Executive Director, Vice President, or above)
- Advanced ability using Microsoft Office Suite (Outlook, Word, Excel, Power Point) and ability to operate other peripheral devices
- SAP experience processing expense reports, purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP
- Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities
- Ability to handle and prioritize a large number of simultaneous assignments
- Extraordinary attention to detail
- Strong communication and people skills
- Collaborative, adaptive, & flexible
Responsibilities
- Manages complex calendars, prepares correspondence and reports, and reliably handles confidential and politically sensitive issues
- Often serves as an initial point of contact for and liaison to outside visitors, clients, and vendors
- Coordinates and performs multiple tasks while understanding the project principles and technical skills related to own work assignments
- Prioritizes work activities with little supervision
- Supports the use of Team Sites
- Schedules interviews
- Coordinate hiring and on-boarding of new hires. Also handle resignations/off-boarding
- SAP experience processing purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP
- Concur experience for processing expense reports
- Communicates and interacts effectively with Our Company executives and internal/external clients both onsite and remotely to maintain workflow
- Coordinates special projects within the division or area
- Consistently demonstrates Company Leadership behaviors; able to deal with difficult situations and people diplomatically and effectively
- Experience scheduling complex travel arrangements, including multi-leg domestic and international travel
- Demonstrated experience with visa and passport processing
- Ability to handle and prioritize many simultaneous assignments
- Experience with event planning and coordination
- Extraordinary attention to detail
- Outstanding communication and people skills
- Experience with financial and budget tasks
- Proactively takes initiative
Preferred Qualifications
- Event Planning/Coordination experience
- Budget/Finance Management experience