Sr. Executive Assistant

Sr. Executive Assistant

Requirements

• Associates Degree
• 8+ years combined experience as a receptionist, office manager, or event planner
• 8+ Years acting as an EA to senior-level (Director +) individuals
• Ability to work on-site at Madison Logic’s NYC (Park Avenue) headquarters a minimum of 3 days per week with additional days on an as-needed basis (i.e. in-office work will be required on any days during which there are scheduled events, board meetings, client meetings, etc… or in the case that personnel are required on-site to meet with vendors)
• Availability during off-hours (outside 9am-5pm EST) as needed
• Expert Knowledge of Outlook
• Ability to exercise independent judgment and decision making
• Proven ability to execute on events within budget parameters
• Demonstrated ability to effectively negotiate with vendors and reduce costs

Responsibilities

• Guest Handling, including welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Manage conference room bookings, equipment setup, and hospitality for visitors
• Manage office vendors, including supplies, maintenance, equipment servicing, and utilities
• Maintain inventory of office supplies, reordering as necessary
• Maintain a clean, professional, and welcoming office space aligned with company culture
• Coordinate weekly in-office breakfasts and monthly happy-hours
• Serve as the primary point of contact for facility-related inquiries and issues
• Support health & safety compliance and ensure emergency protocols are up to date
• Oversee office budgets, including expenses for supplies, snacks, events, and subscriptions
• Manage incoming/outgoing mail and shipping logistics
• Coordinate office moves, seating plans, and workspace assignments (as needed)
• Answering emails and executive communications in a polite and professional manner while maintaining confidentiality, exercising discretion, and prioritizing the most sensitive matters
• Managing CEO calendar(s), including scheduling appointments, reserving conference rooms and making restaurant reservations as needed
• Managing executive travel bookings
• Managing executive travel & expense reporting, including collection and organization of receipts
• Organizing meetings (including Board of Director Meetings) including scheduling, sending reminders, and organizing, serving & clearing catering when necessary
• Manage Gift Ordering & Delivery to external parties (clients & partners) within an established budget
• Manage special projects or tasks as assigned or required

Preferred Qualifications

No preferred qualifications provided.