Staff Accountant – Payroll

Staff Accountant – Payroll

Requirements

• Proven experience, preferably 3+ years, in payroll processing and accounting.
• Multi-state payroll processing experience preferred.
• Bachelor’s of Accounting or similar field.
• Strong knowledge of payroll systems, tax regulations, and accounting principles.
• Proficiency in payroll and ERP software systems (Rippling HRIS, Netsuite preferred).
• Proficient in Google Suite and Excel.
• Excellent analytical and problem-solving skills.
• High level of accuracy, attention to detail, and confidentiality.
• Strong communication and interpersonal skills.
• Ability to work both independently and collaboratively in a fast-paced environment.

Responsibilities

• Process payroll using HRIS (Rippling), ensuring accurate calculation of wages, salaries, hours worked, paid leave, holiday pay, compensatory time, and overtime.
• Compile payroll data, including insurance deductions, vacation time, 401(k) contributions, and other benefits.
• Ensure accurate and timely processing of all payroll taxes, including federal, state, and local withholdings, FICA, FUTA, SUTA, and other applications.
• Generate payroll records and reports for internal management and regulatory purposes.
• Maintain accurate payroll records, including personnel files, timecards, tax withholdings, and benefit deductions.
• Manage payroll-related inquiries and resolve employee concerns regarding pay discrepancies, deductions, and benefits.
• Ensure compliance with HR policies and payroll regulations, implementing best practices to maintain payroll integrity.
• Stay updated on payroll laws and regulations, and recommend process improvements.
• Prepare and process payroll-related journal entries in a timely and accurate manner.
• Compile and analyze payroll data for internal management reports, providing insights and recommendations as needed.
• Assist in the preparation of financial and payroll related audits under the direction of the VP of Finance.
• Collaborate with People Operations and Finance teams to resolve payroll discrepancies and ensure accurate financial reporting.
• Implement and maintain internal controls to ensure payroll accuracy and prevent errors.
• Assist with quarter-end and year-end processing activities, including W-2 and 1099.
• Prepare various month-end close reconciliations and close areas.
• Ad hoc special projects.
• Additional responsibilities as assigned.

Preferred Qualifications

• Multi-state payroll processing experience preferred.