Subcontracts Administrator III

Subcontracts Administrator III

Requirements

• BSBA required, or 10 years experience in lieu of degree
• 5+ purchasing experience required
• Strong application of excel skills including pivot tables, v-lookups, etc. to manipulate RFQ’s, quotations, presentations, etc.
• The ability to utilize structured thought processes, anticipate consequences
• Microsoft Office at the intermediate skill level: Word, Excel, PowerPoint, Internet Explorer, Outlook; Access a plus
• General understanding of the Uniform Commercial Code, U.S. Government FAR, DFARS and ITAR requirements
• General understanding of enterprise quality system functionality (e.g., ISO 9000, AS9100, TS16949, etc.)
• General understanding of ERP systems and MRP logic

Responsibilities

• Responsible for planning, controlling and reporting of major subcontracts and long lead time material orders for an assigned shipbuilding platform program
• Working Individually or as part of a team, negotiates short and long term agreements for raw materials, parts, subassemblies, finished goods, materials, equipment, tooling, supplies and/or services from suppliers
• Responsible for effective management of project subcontract risks to ensure effective systems and services are delivered through life-cycle approach to the end use on schedule
• Develops ideas and innovates highly complex multi-million dollar sub-contract types and multiple sub-contract line items
• Advances sub-contracts, sub-contract modifications, agreements, terms and conditions, correspondence and other sub-contract related documents
• Tracks and resolves contractual issues with status from inception to closeout
• Issues Purchase Orders
• Responsible for interfacing with various sub-contractors on related issues, and provide guidance, advise and action on such matters to Project/Program Management and Engineering; Review and submit Requests for Proposals (RFP), Teaming, Non-Disclosure, Long and Short Term sub-contracts and other agreements
• Responsible for administration of all types of sub-contracts to include proposals, negotiation, award, administration and closeout
• Reviews and recommends improvements to statements of work material specifications, service contracts, and terms and conditions
• Serves as the next level of management in the Supply Chain function when Manager not available
• Acts as representative liaison and point of contact with the Customer/Supplier on formal communications and submittals, and as delegated, leading the negotiations for contract modifications
• Identifies and leads continuous improvement in the procurement organization
• Coordinate with all departments on issues of sub-contract interpretation
• Evaluates the financial stability, technical capability, process control, capacity and continuous improvement techniques of Suppliers when required
• Follows all Supply Chain policies, procedures, guidelines and instructions including those regarding the procurement of materials and particularly the ability to keep confidential information regarding all purchasing or commodity strategies confidential (and in some cases, within the supply chain function exclusively)
• Coordinate in the management and resolution of accounting issues that have significant implications to sub-contract performance and payment for same (e.g. sub-contract type, cost accounting standards, cost allowability, payment terms, disclosure statements, certifications, audit requests, and retentions)
• Maintains close communication with Supplier account and customer service personnel, and management levels if necessary, so as to minimize risk due to supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Austal and/or open purchase orders
• Conduct Supplier site audits and investigations when required
• Travel as required to complete supplier site assessments, discrepancies, delivery, tooling, quality issues and assessments
• Support the Estimating Business System initiative in response to RFP or RFQ requirements to ensure subcontract prices are reasonable based on review and analysis, in accordance with DFARs Cost Estimating System Requirements

Preferred Qualifications

• Preferred work experience includes performing: Material and service sourcing activities (quoting, analyzing, negotiating), reporting supplier rationalization activities (adding/removing suppliers and familiarity with Approved Supplier Lists, Bid Lists, and small business requirements)
• ERP/MRP: IFS preferred; others like BAAN, SAP, JD Edwards and Oracle are acceptable