TIE Accountant I – Texas Institute for Electronics

TIE Accountant I – Texas Institute for Electronics

Requirements

• Bachelor’s degree in business, accounting, or a related field or high school diploma/GED with at least 4 years of relevant accounting and payment processing experience.
• Strong organizational skills with the ability to manage multiple tasks and set priorities.
• Proficiency in Microsoft Excel and Word.
• Ability to interpret policies and implement procedures effectively.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills with a professional demeanor and commitment to customer service.
• Ability to work independently and collaboratively while maintaining high accuracy and attention to detail.

Responsibilities

• Receive and review invoices from vendors, ensuring they are accurate and complete.
• Verify that the invoice matches purchase orders and receipt of goods/services.
• Resolve discrepancies in invoice amounts, purchase orders, or receipt records by collaborating with internal departments and vendors.
• Manage the departmental invoice mailbox and ensure timely responses.
• Ensure timely and accurate execution of processing payments.
• Ensure payments meet vendor terms including tracking and managing payment deadlines to avoid late fees and penalties.
• Process monthly P-Card reconciliations and ensure all required documentation is provided.
• Establish and maintain strong relationships with vendors and internal stakeholders.
• Respond to vendor inquiries regarding payment status, invoices, or discrepancies.
• Submit vendor ID requests as needed.
• Verify vendor holds on state and federal systems.
• Reconcile payments and ensure they are in accordance with vendor contracts or agreements.
• Develop and prepare reports forecasting future payable activity based on upcoming obligations.
• Ensure processes align with university, state, and federal regulations, including record retention policies.
• Maintain documentation and implement best practices.
• Process expense correction transactions.
• Act as backup to team members and assist with cross-functional tasks as directed by the supervisor.
• Participate in process improvement initiatives.

Preferred Qualifications

• More than the required education and progressively responsible experience in finance or accounting.
• Familiarity with State of Texas or UT Austin vouchering and accounting policies and procedures.
• Experience using electronic accounting and work management systems to process web-based documents.