Voter Registration Specialist

Voter Registration Specialist

Requirements

• Two years of responsible clerical and/or administrative experience
• High School Diploma or GED Certificate
• Other combinations of education and experience may be considered in substitution for the minimum qualifications

Responsibilities

• Utilize computer to access voter registration files for inputting and proofing voter registration records into the voter registration database system which includes the statewide Access Voter Information Database (AVID); process voter registration forms to determine voter eligibility; update and cancel voter registrations per Arizona Revised Statutes, Title16
• Maintain and resolve MVD registrations and suspense records in accordance with state law. Research and process voter registration records for returned/undeliverable mail; generate, prepare, and send correspondence to voters, including voter registration cards and other voter notification letters
• Operate mailing equipment to fold and insert voter registration correspondence. Research and verify signatures for recall, initiative, referendum, and nomination petitions. Perform research and signature verification of jurisdictional and countywide Provisional Ballots to determine if they should be verified and counted
• Process, verify, and distribute computer data on various reports in compliance with current office policy and in accordance with state law. Prepare, scan, and index Voter Registration Forms, petitions, and affidavits to create electronic images for voter records in the Voter Registration System. Analyze scanned documents to ensure accuracy and clarity
• Transfer all original documents to the warehouse for storage in accordance with Arizona State Library, Archives, and Public Records retention and destruction schedules
• Answer telephone inquiries from voters and assist the public with voter registration and voting information. Provide customer service support at the front counter lobby. Assist with incoming and outgoing mail sorting for the division

Preferred Qualifications

• One year of experience performing specialized clerical duties in an Elections office environment
• Six months of experience performing data entry