Webber – Administrative Assistant – Infrastructure Management
| Company | Ferrovial |
|---|---|
| Location | Kingston, ON, Canada |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Entry Level/New Grad |
Requirements
- Advanced proficiency in Microsoft Office applications and a strong ability to adapt to new software and technology.
- Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously.
- Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels.
- A high degree of professionalism and the ability to handle confidential information with the utmost discretion.
- Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
- A strong understanding of business operations, human resources management, and financial processes.
- HS Diploma or GED required
- Demonstrated knowledge of MS Office (Outlook, Word, Excel, and PowerPoint) required.
Responsibilities
- Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events.
- Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment.
- Take charge of document management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements.
- Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records.
- Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
- Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives.
- Act as a key point of contact for clients and staff, providing exceptional service and support.
- Play a key role in operational planning and execution, including participation in strategic meetings and supporting project management activities.
- Responds to urgent inquiries, coordinating timely assistance as needed.
- Required to be available for as needed for overtime.
- All other duties as assigned.
Preferred Qualifications
-
No preferred qualifications provided.