Workplace & People Operations Coordinator

2+ years of experience in office management, people operations, reception, or similar roles.
Highly detail oriented with excellent organizational and multitasking skills with a proactive mindset.
Friendly, professional demeanor and passion for creating positive experiences.
Strong written and verbal communication skills.
Comfortable working independently in a fast-paced environment.

Manage vendor relationships for both San Francisco and Nashville, including track and manage service agreements and invoicing for vendors.
Order and manage food/snacks and ensure kitchens and common areas are well-stocked.
Oversee office maintenance and respond to day-to-day facilities issues.
Coordinate new hire laptop shipments, badge creation, and access provisioning.
Manage visitor check-in process and coordinate with building security as needed.
Facilitate deliveries, manage physical mail, and oversee our online PO box mailbox.
Plan and execute in-office events (e.g., team lunches, celebrations, volunteer days, affinity group events) that promote collaboration and our in-office first culture.
Partner with internal stakeholders and employee resource groups to ensure events are inclusive and reflect company values.
Own event logistics including catering, space setup, and vendor coordination.
Lead and facilitate the new hire onboarding experience, including coordination with IT for equipment/setup, leading welcome presentations, and ensuring a smooth first day.
Coordinate onsite interview schedules and greet candidates.
Maintain and update content on the company intranet.
Support the People team with ad-hoc projects and initiatives as needed.

Human Resource experience or an interest in growing your career in the HR field a strong plus.
Experience using tools such as Google Workspace and familiarity with HR systems or intranet platforms is a plus.